Amendment to Enrolment

Amendment to Enrolment

Students may 'drop' or delete courses at any time during the semester/term although the dates on which students withdraw from a course affect the way that the withdrawal is permanently recorded on their academic transcript. See the full list of critical dates that affect enrolments.

An academic transcript is a legal and exact record of all courses you have ever studied at the University of Adelaide. It is a record of each program and course you have ever enrolled on, along with the grade you received for each course.

You may seek a retrospective amendment to your enrolment and/or fees after the census and critical dates have passed only if you can demonstrate that you have been impacted by exceptional or special circumstances.

https://www.adelaide.edu.au/enrol/forms/students-only

In order to approve your request for special circumstances post-census amendment of enrolment, a University is required by the Department of Education to be satisfied that your withdrawal is justified on the grounds of special circumstances (as defined by the Higher Education Support Act 2003 and related Ministerial guidelines).

1. are beyond the person's control, and
2. do not make their full impact on the person until on or after the census date for the unit of study in question; and
3. make it impracticable for the person to complete the requirements for the unit in the period during which the person undertook, or was to undertake, the course.

These circumstances must:

1. Have been beyond your control

i.e a situation occurred that a reasonable person would consider was not due to your action or inaction, either direct or indirect, and for which you are not responsible. This situation must be unusual, uncommon or abnormal;

- medical circumstances – where a person’s medical condition has changed to such an extent that he or she is unable to continue studying

- family/personal circumstances – death or severe medical problems within a family, or unforeseen family financial difficulties, so that it is unreasonable to expect a person to continue studies

- employment-related circumstances – where a person’s employment status or arrangements have changed so that the person is unable to continue his or her studies, and this change is beyond the person’s control

(a lack of knowledge or understanding of your responsibility regarding enrolment and census dates is not considered to be beyond your control), And

2. Not have made their full impact until after the census date:

i.e. Your circumstances occurred:
i. Before the census date, but worsen after that day or
ii. Before the census date, but the full effect or magnitude does not become apparent until after that day, or
iii. On or after census date
And

3. Mean that it was impracticable for you to complete your course requirements*:

i.e. it was impracticable for you to:
i. undertake the necessary private study required, attend sufficient lectures or tutorials, or meet other compulsory attendance requirements in order to meet your compulsory course requirements or
ii. complete the required assessable work or
iii. sit the required examinations or complete any other course requirements because of your inability to meet (i) or (ii).

Special circumstances do not include: 

• not knowing unit/course requirements or your responsibilities as a student 
• inability to repay a HECS-HELP, VET Student Loan or FEE-HELP loan 
• delays with the processing of a submitted enrolment change 
• incorrect enrolment 
• experiencing symptoms of a long-standing or pre-existing medical condition (except in cases where you can show your condition has unexpectedly worsened post-census).

*Consideration will be given to whether at the time the person’s special circumstances emerged, it was already not practicable for the person to meet the requirements of the unit. This situation may arise where a person has not met progressive requirements relating to compulsory assessment and/or attendance at classes for the unit of study within the relevant study period before the claimed special circumstances occurred. Consideration of this may mean that it was not the ‘special circumstances' that made it impracticable for the person to complete the requirements of the unit but rather the student was already disengaged and behind in the course such that it was already impracticable for them to complete the requirements of the unit.

Notes and restrictions:

• the criteria is based on the assumption that students will manage their enrolment by observing census and withdraw no-fail date opportunities which are published on the website and academic year calendar. If requesting a change to enrolment records outside of these timeframes you will need to provide information about the situation, its timing in the study period and its impact on your studies which then make it appropriate to amend the record.
• If applying for multiple study periods, student applications and supporting documentation need to address the criteria for each study period
• The process is for Fail grades only
• Requests must be lodged within 12 months of the date you withdrew from the course, or 12 months from the last day of the Replacement Exam period, if you did not withdraw.
• Applications will not be considered if received outside the 12 month period, or without independent support.
• If you have passed some courses and not others in the relevant study period, you should provide an explanation as to why that was the case. For example, why was one course affected by special circumstances and not the other

SUMMARY

Amendment to Enrolment special circumstances criteria:

what happened, when did it happen and how did it make the student incapable of completing the requirements of the course

 

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EWO TIPS

• Independent supporting documentation is essential (not discretionary) for an Amendment to an Enrolment application
• General information on the requirements of this process can be provided either by University Student Success Teams in the Faculty Offices.
• Read the University’s FAQs on weblink

Can an EWO provide supporting documentation for my WNF application?

Students who have or are already engaged with an EWO (either recently or in an ongoing capacity) may speak with us about potentially providing supporting documentation. 

It is recommended that students who have not seen an EWO before, seek the support of any third-party support that they have accessed in relation to their circumstances (eg Dr, Counsellor). If you are a student attending Student Care for the first time and requesting supporting documentation, please be aware that we may not be able to provide you with the requested paperwork. You are still welcome to book an appointment with Student Care if you require support with your situation generally.