FAQs for Students
1. How do I start a new Club?
We are thrilled to hear that you want to start a Club! Head here to find out more.
2. How many Clubs can I join?
There is no limit on the amount of Clubs you can join! But please be aware that joining a Club and joining a Club's Committee are different.
Joining a Club's Committee will require you to assist with Club operations such as:
- planning and hosting events
- organising Club documents
- handling finances and more!
For this, we'd recommend only joining two Club Committees due to the workload and time commitment.
3. Does it cost anything to join a Club?
It depends! Some Clubs are free to join, whereas others may require a joining fee or an annual membership.
You can contact the Club directly to find out about their membership fees.
Please note that each Club manages their own membership and finances, and this is not something mandated or overseen by YouX.
4. How do I join a Club?
The easiest way to join a Club is to visit their stall at O'Week (February) or Clubsland (August).
You can also join a Club anytime. You can do this by checking out our Clubs Index.
Find the Club you're interested in, visit their Clubs page and click on their contact details to learn more about them.
Please note that each Club has different membership processes.
5. What Clubs does YouX support?
Clubs can exist for social, political, religious, academic or hobby interests.
Note that Sports Clubs are not overseen by YouX, but instead via Adelaide University Sport.
6. What is the YouX Clubs Committee?
The YouX Clubs Committee is the body that:
- approves the registration of new YouX Clubs
- approves Major Clubs Grants
- oversees Minor Clubs Grants
The Clubs Committee is comprised of:
- YouX Board members appointed as Chair
- YouX Board President
- two elected Club Representatives from registered Clubs
The Clubs representatives are elected by Club Presidents in elections held in the second semester each year.
The term of the Clubs Committee runs from 1 December each year until 30 November the following year.
FAQs for Existing Clubs & Clubs Members
1. How can we promote our new Club to students?
YouX provides two major opportunities for Clubs to run membership drives each year.
We highly encourage new Clubs to purchase a stall at O'Week (Semester 1) and at Clubsland (Semester 2) to increase the Club's exposure.
O'Week and Clubsland attract thousands of new and returning students who are enthusiastic about finding their people. Take advantage of this by:
🎪 going big on decorating your stall
🤸 arranging a Club demonstration (only available for O'Week)
✍️ hosting interactive activities
🤩 giving out freebies with your membership (because who doesn't love freebies?)
Clubs are also welcome to hold their own membership drives or publicity events throughout the year.
Resources such as space, event equipment and grants may be accessed for this purpose.
2. How do I book a space or equipment for my Club event?
For booking equipment, please fill out the equipment booking form. Afterwards, please email youxclubs@adelaide.edu.au with the completed form and our Clubs Admin will confirm your booking.
For booking spaces, please head to the facilities booking page.
For any questions about space/facility bookings, please contact facilities.booking@adelaide.edu.au.
3. Does my Club have an ABN? And if not, how can we get one?
Some banks may request your Club to hold an ABN before they open a Club Account. You can apply online for an ABN here: https://abr.business.gov.au/
4. How can we get a Club bank account?
To open a bank account for your Club, you need to pass a resolution at a meeting (IGM/AGM/SGM) of your Club. Make sure the names of the signatories are in the minutes. You will require 2 signatories (e.g., the Treasurer plus President or Secretary)
When visiting the bank, make sure that you have:
- 100 points of ID for each signatory
- Minutes from your meeting
- A copy of your Club constitution
Generally, you will need to apply for a "Clubs and Societies" Account, but depending on the bank, this account may be called differently.
5. What support and resources can Clubs access?
YouX provides space and equipment for registered Clubs to book (mostly free of charge). Some things that we can’t provide can be sourced through the University.
Clubs Admin (youxclubs@adelaide.edu.au) is available to answer queries from Clubs and assist with putting together applications for grants or new Club registrations.
However, Clubs are responsible for managing their own meetings, finances and paperwork.
6. Can I access funding for my Club?
YouX has a number of Club Grants designed to support and assist Club events, administration and operations.
The Clubs Committee is tasked with considering all major grants and campus impact grants. They also review all minor and basic resource grants.
If you have any additional questions or require further info on the above FAQs, email youxclubs@adelaide.edu.au