FAQS for existing Clubs & Clubs members
1. Does my Club have an ABN? And if not, how can we get one?
Some banks may request your Club hold an ABN before they will open you a Club Account. You can apply online for an ABN here: https://abr.business.gov.au/
2. How can we promote our new Club to members?
YouX provides two major opportunities for clubs to run membership drives each year. During O’Week (beginning of Semester 1), clubs can book stalls, and even arrange to give demonstrations, at the YouX O’Week event attended by thousands of new and returning students.
In semester 2, YouX coordinates Clubsland, where clubs can hold a stall to promote their activities and sign-up new members. Clubs are also welcome to hold their own membership drives or publicity events throughout the year. Resources such as space, event equipment and grants may be accessed for this purpose.
3. How do I book space or items for my Club event?
Email youxclubs@adelaide.edu.au for booking YouX spaces or equipment.
Note YouX only books the Fix Lounge & the Clubs Lounge. Any other spaces around the University are organised through the University Bookings Coordinator, Toni Pihodnya.
4. How can we get a Club bank account?
To open a bank account for your club, you need to pass a resolution at a meeting of your club. Make sure the names of the signatories are in the minutes. You will require 2 signatories (e.g., the Treasurer plus President or Secretary)
Either make an appointment with the bank, or just go in, but make sure you take the following:
- 100 points of ID for each signatory
- Minutes from your meeting
- A copy of your club constitution
Different banks will call it different things, but generally you will need to apply for a “Clubs and Societies” Account
5. What support and resources can Clubs access?
YouX provides space and equipment for registered clubs to book (mostly free of charge). Some things that we can’t provide can be sourced through the University.
Clubs Admin (youxclubs@adelaide.edu.au) is available to answer queries from clubs and assist with putting together applications for grants or new club registrations. Clubs however are responsible for managing their own meetings, finances and paperwork.
6. Can I access funding for my club?
YouX has a number of Club Grants designed to support and assist club events, administration and operations.
The Clubs Committee is tasked with considering all major grants and campus impact grants. They also review all minor and basic resource grants.
FAQS for Students
1. How do I start a new Club?
The first step is to check our Clubs Index to make sure there isn’t already a club with the same purpose or interest – if there is, you will need to join that club rather than start another similar one.
If there is no existing club for your chosen interest or purpose, check out the ‘Start a Club’ for more info on how to create a new YouX Club.
2. Does it cost anything to join a Club?
Each Club manages their own membership and finances, this is not something mandated or overseen by YouX.
Some Clubs are free to join, whereas others may require a joining fee or annual membership.
Just email, or Facebook message the Club or ask at a Club event.
3. How do I join a Club?
Have a look at our Clubs Index which will provide a little bit of information about our Clubs. You should also try and find their social media, either Facebook or Instagram (sometimes both) to give you a bit of an indication of what the Club is all about.
The easiest way to join a Club is to visit their stall at O’Week (February) or Clubsland (August). However, you can also join throughout the year by messaging their Facebook page, or directly messaging their Clubs email account.
4. What Clubs does YouX support?
Clubs can exist for social, political, religious, academic or hobby interests.
Note that Sports Clubs are not overseen by YouX, but instead via Adelaide University Sport.
5. What is the Clubs Committee?
The Clubs Committee is the body that approves the registration of new clubs with YouX, approves clubs with YouX, approves club grants & handles club grievances.
The Club Committee is comprised of two student members of the Union Board (including the President), the Clubs Administrator, and two student representatives from registered clubs. The clubs representatives are elected by club Presidents in elections held in the second semester each year. Membership of the Clubs Committee is from 1 December each year until 30 November the following year.
If you have any additional questions or require further info on the above FAQs email youxclubs@adelaide.edu.au