Grant Guidelines

Things to consider for all grants:

1. We are not able to reimburse Clubs for items. Clubs cannot make any purchases until after the grant has been submitted and approved by ClubsAdmin.
2. Clubs must be registered in order to receive funding.  If your registration is out of date we will require you to re-register before we are able to approve your application.
3. You are unable to purchase any single-use plastics for Club events.  We recommend reading up on the University’s policies from the Ecoversity department if you have any questions.
4. Please note that no grant funding can be used to purchase alcohol.
5. Make sure that you keep financial records and receipts for items purchased with grant funding as the YouX may request updates on these at any time.
6. As a general rule, grants are processed and submitted on a Monday, no matter what day you send them through. Please note there are certain exceptions to this rule i.e. public holidays or staff absences.
7. For all minor grants, you should be attempting to submit at least two weeks ahead of your planned purchase or event.
8. Payment can take around 14 days from the date the grant is submitted, so try and be as organised as possible.
9. Please provide us with your Clubs bank account for any payments, as we are unable to process money to individual accounts. If you do not have a Club bank account, find information here on how to open one.

Download the full 2024 Grants Guide HERE.