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Guides and Info

In this section

  • Events
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  • O'Week
  • Clubs
    • Accessibility at Club Events
    • Adelaide Graduate Award for Clubs
    • Clubs Awards
    • Clubs Committee
    • Clubs Merchandise
    • Roseworthy
    • Clubs FAQs
    • Clubs Events
    • Find a Club
    • How to Join a Club
    • Equipment & Clubs Lounge
    • Booking Rooms & Outdoor Spaces
    • Funding and Grants
    • Re-Registration
    • Start a Club
    • Guides and Info
      • Budget templates
      • Club Structure
      • Financial Management Basics
      • Running a Great Club
  • Student Takeover Series
  • Subscribe
  • Student Musician Registration

 

Everything you need to know about running a club

We’ve curated these lists and documents to cover all the most important information you need when running your club. There are also some templates that provide an easy way to stay on top of essential paperwork, like risk assessments and the alcohol policy.

General Clubs resources

  • 2025 Clubs Minor Grants Guidelines  
  • 2025 Clubs Major Grants Guidelines
  • 2025 Clubs Guide
  • Incorporation and Not-For-Profit Status 
  • Insurance Guides and Certificates (Available through the University of Adelaide Website)
  • Treasurer Guide

Events

  • 2023 YouX Grants Tracking Sheet
  • Event Planning Template
  • Booking Rooms & Outdoor Spaces on Campus
  • Budget Template - Events or Fundraisers
  • How to Run An Event 
  • Health Hygiene for Food Handlers 
  • UofA Risk Assessment Template 1
  • UofA Risk Assessment Template 2 

Meetings

  • AGM Minutes Template
  • IGM Minutes Template
  • Clubs: Model Constitution 

Re-registration 

  • University of Adelaide Clubs Agreement
  • Clubs: Attendance List 

Accessibility

  • DIDA Accessible Events Checklist

Club Email Account

Each club is allocated an email address at the YouX domain (E.g clubname@clubs.youx.org.au). Generally, this email is available to the president or other club organiser.

Please contact youxclubs@adelaide.edu.au if you have any questions on this, or need to reset your password. 

 

Adelaide University Union
North Terrace Campus

Level 4 Hub Central, University of Adelaide
08 8313 5401
General: youx@adelaide.edu.au
Support: studentcare@adelaide.edu.au

Waite Campus

The Hub, McLeod Building
08 8313 5401
General: youx@adelaide.edu.au
Support: studentcare@adelaide.edu.au

Roseworthy Campus

Room GO1, College Hall
08 8313 5401
General: youx@adelaide.edu.au
Support: studentcare@adelaide.edu.au

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