All clubs must re-register every year in order to demonstrate the intention to remain active for the following year.
The process of re-registration involves completing a short online form and uploading an updated and signed YouX Licence Agreement along with minutes from your AGM and a list of your incoming executive members.
Why does it have to be done every year?
Re-registration allows YouX to stay on top of all Club activity. By ensuring that we know who’s who and in what position we contact the correct people and reduce confusion and administrative burden. Most importantly, having accurate information allows us to quickly progress grants, insurance cover and equipment hire for your club and provides you with the up-to-date YouX Licensing Agreement (without this you cannot function as a YouX Club).
When do we re-register?
Within 12 months and 2 weeks of your previous re-registration date that was confirmed by Club Admin.
How do we re-register?
Once your AGM has been held (within 12 months and 2 weeks of the previous AGM), please submit the minutes from this meeting along with your updated club committee contact details and a new University Licence agreement.
The process for re-registration includes:
- AGM Minutes – ensure you include date & time of meeting and the attendees present
- Adelaide University Licence Agreement – fill out item 1 & 2, sign for the club, then submit as a PDF
- Club Constitution – only submit if you have made changes
Please note that you will receive a notification from the Clubs Admin team once your re-registration has been lodged. The date of registration is considered on the date we notify your confirmation (not the date you submit).
We recommend you re-register your club at or directly after your AGM.
If you have any additional questions or require further, please email youxclubs@adelaide.edu.au